Protected Distribution Systems (PDS)

HQMC C4 Data Call Requirement

 

HQMC C4, in coordination with MCNOSC, must identify all Marine Corps PDSs. This effort is necessary to validate existing PDS requirements, determine associated risk to MCEN operations, streamline processes and maximize resources. All Marine Corps G6 organizations are required to complete the below information no later than 29 February 2004.

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Do You Have a PDS?

Major Subordinate Command (MARFOR, etc...)

Command Location
Base

City

State

Zip or Postal Code

Country

POC Information
Rank          First                                        Last Name
     
Phone Number                                         Secure Telephone Number
  
SIPR email address

NIPR email address

Number of PDSs under the G6 level of cognizance

Projected PDS Requirements for 2004-2006

Additional Notes

                                                                 

 

 

 

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Administration Office/Special Projects (AR-1)

 

MISSION

 

AR-1 provides 1) administrative support to the Director/Division Branch’s. This includes scheduling and reserving the CMC Theatre Room 2201, CMC Conference Room 2206 and several “G” rooms located within the Navy Annex 2) coordinates major charity fund drives to include the HQMC Combined Federal Campaign and the Navy Relief Drive 3) serves as the AR Division Security Officer and processes personnel check-in’s/out’s, security access requests and 4) includes the AR Division Management Analyst who oversees HQMC T/O changes or additions.

 

CONFERENCE ROOMS. Reservations for the use of the CMC Theater, CMC Conference Room, G501, G502, G503, G504, and G507 should be requested telephonically or in person. When requesting the CMC Theater (seats 80) and the CMC Conference Room (seats 40 and can only be reserved for general officer or SES personnel), the following information is required:

(1) Date Needed
(2) Times Needed
(3) Reserved By
(4) Code
(5) Phone Number
(6) Audience Size
(7) Senior Officer
(8) Topic
(9) Classification
(10) If audiovisual equipment is needed and, if so, kind?
(11) Is a projectionist needed?
(12) If it needs to be tape-recorded (audio or audio/video). If yes, does the senior officer know it will be?

The "G" rooms have less seating capacity - 25 for G501 and G503; 20 for G502, G504, and G507 and the following information is required:

(1) Dates needed
(2) Time
(3) Reserved by
(4) Code
(5) Phone number
(6) Audience size
(7) Purpose

If audiovisual equipment is needed, it can be checked out from room . Reservations for the use of the CMC Theater, CMC Conference Room, G501, G502, G503, G504, and G507 should be requested telephonically or in person. When requesting the CMC Theater (seats 80) and the CMC Conference Room (seats 40 and can only be reserved for general officer or SES personnel), the following information is required:

(1) Date Needed
(2) Times Needed
(3) Reserved By
(4) Code
(5) Phone Number
(6) Audience Size
(7) Senior Officer
(8) Topic
(9) Classification
(10) If audiovisual equipment is needed and, if so, kind?
(11) Is a projectionist needed?
(12) If it needs to be tape-recorded (audio or audio/video). If yes, does the senior officer know it will be?

The "G" rooms have less seating capacity - 25 for G501 and G503; 20 for G502, G504, and G507 and the following information is required:

(1) Dates needed
(2) Time
(3) Reserved by
(4) Code
(5) Phone number
(6) Audience size
(7) Purpose

If audiovisual equipment is needed, it can be checked out from room 1309, at
614-1933.

NOTE: No eating, drinking, or smoking in any of the conference rooms. If you will not be utilizing the room on date requested, please call AR-1 as soon as possible as there is a great demand for the use of these rooms.
FB #2 POC: AR-1, 614-1837/3359, room 1022.

 

T/O'S - PROPOSED CHANGES TO HEADQUARTERS.  Before any changes to a T/O are submitted to CG MCCDC (TFSD) for final approval, it must be submitted to AR-2 for review.  This office reviews the proposed changes for the following conditions: correct organization structure, changes in military grades and MOS's are in consonance, and to verify that changes to civilian billets are accurate.  After these actions are accomplished, this office will then make the appropriate changes in the Table of Manpower Requirements (T/MR) and submit to TFS for final approval.  

FOB #2 POC:  AR-2, (703) 614-1837, Room 1022.

 

 

Manpower Management (AR-2)

 

 

TABLE OF ORGANIZATION (T/O). Proposed changes (additions, deletions, reorganizations, etc.) must be staffed through AR-2 before submission to CG, MCCDC Total Force Structure Division (TFSD) for final approval. AR-2 reviews the following information: correct organization structure, changes in military grades and MOS's, and verification that changes to civilian billets are accurate. After these actions are accomplished, AR-2 concurs with the appropriate changes and submits the action to TFSD for final approval or return for further action.

POC: FOB#2, AR-2, (703) 614-1837.

 

Fiscal Office (AR-3)

 

MISSION

 

Supports the Commandant of the Marine Corps and the Core Staff agencies at HQMC in all financial matters to meet mission requirements, i.e., TAD for staff agencies, the Commandant’s General Officers’ Symposium, Executive and Sergeants’ Major Symposium, Marine Corps Ball, material and supply requirements, etc.  The fiscal officer monitors the financial well-being for the organization on behalf of the Director.

 

CIVILIAN PAY/TIME CARDS.  AR-3 (Fiscal Office) is the distribution and collection point for civilian time cards.  They act as the liaison between HQMC and the Defense Finance and Accounting Service office for civilian payroll matters, and are the processing point for direct deposit forms for civilian employees.  Each staff agency will require a designated representative.

FOB #2 POC:  AR-3, (703) 614-2944/1970, Room 1025.

 

TRAVEL ORDERS.  Program related travel orders will be processed through the current staff agency’s Fund Administrator.  Travel orders will be processed through AR-3 where they are checked for accuracy, validated, and estimated costs are entered into the Standard Accounting, Budgeting, and Reporting System (SABRS).  Travel orders are to be submitted far enough in advance to allow 5 days for processing.  A Work Center will be established for the staff agency under the AR Fund Administrator.  A Work Center manager will need to be assigned by the staff agency and trained.  The Work Center will monitor the execution of materials and services and TAD funds received from AR.

FOB #2 POC:  AR-3, (703) 614-2848 or (703) 614-2944, Room 1025.

 

Publishing & Logistics Management Branch (ARD)

 

MISSION


To provide Publishing, Facilities, Non-IT Equipment, and Pentagon Renovation support to the HQMC; and plan, direct, and coordinate the Marine Corps-wide Records, Reports, Directives, Forms, and Printing Management Programs.

 

CENTRAL FILES. Provides records research services for historical matters.  Requests for research services are done either telephonically, in person, or via the Lotus Notes Central Files Database located on server HqNotesDB1.  Requests to checkout document(s) will be done through a checkout card, completed by the requester.  The requester has a maximum of 15 days to return the checked-out document(s).
FOB #2 POC:  ARDB, (703) 614-1081, Room FOB #2 POC:  ARDB, (703) 614-1081, Room 2128.


COPIERS.  The Publishing and Logistics Systems Management Section (ARDE) serves as commodity manager for copiers and “multi-functional devices” (equipment that copies, prints, faxes, and scans).  The ARDE Reprographic Equipment specialist manages the HQMC portion of the regional copier lease program.  Supplies for leased copiers are provided by the vendor.  Service calls for leased copiers are placed directly by the customer to the vendor.  ARDE will also review ERS requests for purchased copiers or multi-functional devices.  Customers pay for their own supplies for owned government equipment.
POC:  ARDE, (703) 614-4816, Room 1207.

 CUSTOMER SERVICE.  Facilities Management Section, Customer Service Office (ARDD).  All requisitions for Subscriptions; Communications Support (telephones, blackberries, PDAs, cell phones, pagers, headsets); IT equipment (hardware, peripherals, software, desktop printers, scanners); Office Equipment (copiers, shredders, faxes, electronic whiteboards); Office Equipment Repairs; CAD Design Services; Carpet Cleaning; Locking Devices; Movers; Renovations; Worksite Repairs; Window Treatments; Digital Reproduction; Printing Acquisition; Forms Design; GO/SES Stationary and Flags; and requests for various Service/Lease Contracts, are submitted via the Electronic Requisitioning System (ERS).  Facilities management/customer service personnel review requests for completeness, clarify requirements, and assign to appropriate commodity manager for action.  Customer service personnel convert those ERS requests that exceed $2500 and funded by AR to PR Builder, and submit the requests to the Regional Contracting Office, Northeast (RCO, NE) Quantico for procurement execution.  Customer funded requests exceeding $2500 are submitted to RCO, NE by the customer in PR Builder.
POC:  ARDD, (703) 693-3089, Room 1206.


 DIRECTIVES MANAGEMENT.  ARDB performs editorial review of all directives to be signed by CMC, ACMC, and DMCS.  All new directives and changes to MCO's submitted for printing must be signed, both the hardcopy and electronic version (in the format adopted by the Director, Command, Control, Communications, and Computers Department (C4) as the standard word processing package for information interchange) are submitted to ARDB with all staffing comments and background material.  Those directives containing embedded graphics such as scanned photos, charts, tables, or schematic type drawings must be provided in Rich-Text-Format (RTF).  Numerous directives are available on the HQMC LAN (HQIDB003/HQMC/USMC), the HQMC Web site, and on the Marine Corps Publications Electronic Library (MCPEL) CD-ROM.

FOB #2 POC:  ARDB, (703) 614-1081, Room 2128.

 

DIRECTIVES – NEW/REVISED.  ARDB reviews all Marine Corps directives for new/revised reporting requirements, new/revised forms requirements, and proper records disposition.  This is accomplished through the initial staffing/routing of Marine Corps directives.  Staff agencies must staff/route all Marine Corps directives for these records management disciplines.

FOB #2 POC:  ARDB, (703) 614-1081, Room 2128.

 DUPLICATING SERVICES & COLOR REPRODUCTION.  These services are provided by the HQMC Combat Visual Information Center (CVIC) Reproduction facility, located in room 1311.
POC:  HQMC CVIC, (703) 614-2445, Room 1306.

 

ELECTRONIC REQUISITIONING SYSTEM (ERS).  Many of the services listed in this SOP must be acquired through the ERS.  Immediately below is information concerning the ERS and a brief description of some of the system's functionality.  To schedule ERS training, please contact ARDD Customer Service at (703) 693-3089.
POC:  ARDE, (703) 614-1712, Room 1209.

 Access - Customer access is not restricted, all personnel assigned to duty at Headquarters Marine Corps have "Customer" access.  If you are having problems accessing ERS, or otherwise require systems level assistance such as loading the ICON to your Notes Desktop, contact ARDE.  Access to the appropriation data portions of requisitions is restricted to Fund Administrators and their designated Work Center Managers, and access to the Procurement data portions is restricted to HQMC Contracting Personnel.
POC:  ARDE, (703) 614-1712, Room 1209.

 Send/Status Requisition - Changing the status of the electronic requisition sends the requisition to the code selected – commodity manager, customer, or fund administrator.  IMPORTANT - when a requisition is “Sent to Customer,” and the customer does not respond, the requisition is canceled after 30 days.  Optimally, you should check the ERS daily for your requisitions under "Sent to Customer."

There are several reasons:

    a.  ERS is used not only to submit requisitions but as the basis for paying bills.  To certify the bills for payment, we need you to tell us if/when you receive goods or services we have procured for you.  For example, if you have asked us to have a fax repaired, we use ERS "Sent to Customer" to tell you when to expect the repairperson and ask that you edit the document to say if and when the repair was completed.  After doing that you need to change the status to "Complete" and enter the status date.  The requisition then can serve as the "Report of Property Received" (RPR) so we can certify the bill and send it to Disbursing.

     b.  We may have returned a requisition for more information or to tell you what action is being taken on your requisition.  If we have asked for additional or clarifying information, please edit the document accordingly and this is very important, change the status to return the requisition to whomever asked the question or to whomever the sender directed you to.  The codes under Status mean:

”Sent to ARDD (Cust Serv)” Customer Service is the automatic default for all ERS requests after they are composed, saved and sent.  Customer Service Reps (CSR's) are responsible for making sure requisitions can be processed by program/commodity managers and Procurement.  CSR's review requisitions for recommended sources; complete and/or sole source justifications; and clarification when a requirement is not clear.  If the requisition is complete, the CSR sends the requisition electronically to the program/commodity manager for clearance or to the appropriate action office.

"Sent to ARDD" (Facilities Management Section) - ARDD receives all requisitions for CAD Design Services, Carpet Cleaning, Locking Devices, Movers, Renovations, Worksite Repairs, and Window Treatments.

"Sent to ARDE" (Publishing & Logistics Systems Management Section) - ARDE receives all requisitions for Office Equipment (copiers, shredders, faxes, electronic whiteboards); Office Equipment Repairs, Digital Reproduction; Printing Acquisition; Forms Design; and GO/SES Stationary and Flags.

 "Sent to ARI" (Information Resources Management Branch & Telecommunications Section) – ARI must approve the procurement of all Communications Support (telephones, blackberries, PDAs, cell phones, pagers, headsets); and IT equipment (hardware, peripherals, software, desktop printers, scanners).   "Awaiting Delivery" – Commodity has been ordered and customer is waiting for delivery.   

 

EQUIPMENT MAINTENANCE CONTRACTS.  ARDE funds for maintenance contracts covering non-IT equipment purchased by ARDiv.  Maintenance contracts covering equipment purchased with staff agency/command program funds must be funded by the staff agency/command. To request/establish a maintenance contract for staff agency/command owned equipment, the customer enters the request via the ERS.  ARDE will review the request, provide a cost estimate, and recommended source, and forward the ERS request back to the customer.  If cost is $2500 and under, the customer can execute the micro-purchase with their own GCPC.  If the requirement exceeds $2500, the customer must submit the requirement to RCO, NE Quantico via PR Builder.
POC:  ARDE, (703) 614-4816, Room 1207.

 

FACILITIES MAINTENANCE.  ARDD is responsible for administering and overseeing all programs and projects relating to facilities maintenance; HQMC space management/allocation within the National Capital Region (NCR), CAD Design Services, Carpet Cleaning, Locking Devices, Movers, Renovations, Worksite Repairs, and Window Treatments.

  

    a.  To report temperature or overhead lighting problems, you may call the FB#2 Building Management Office (BMO) directly at (703) 614-2177. For emergency maintenance requirements in FOB #2, contact the FOB #2 Tour Mechanic at (703) 213-1192 (pager) or (703) 920-9211 (office.)
FOB #2 POC:  ARDD, (703) 693-3089, Room 1210.


    b.  For HQMC activities' maintenance requirements at Quantico such as repairs, custodial, elevator, facilities planning and estimating, new construction, or alterations, contact MCB Quantico G-5 at (703) 784-2598.

 

FACSIMILE EQUIPMENT.  Requests for new facsimile equipment is accomplished by submitting an ERS request, Type of Request: Fax machines.  These requests must include a sufficient justification and contain an estimate of the volume of fax transmissions sent and received over a specified amount of time.  Requests for repair of facsimile equipment is accomplished by submitting an ERS request, Type of Request: Office Equipment Repair.  These requests must include the make, model, serial number, location, and service problem.  The ARDE Reprographic Equipment specialist will review each request and contact the customer.    

POC:  ARDE, (703) 614-4816, Room 1207.

 

FORMS – NEW/REVISED.  The Marine Corps Forms Management Officer (ARDE) is responsible for the design of all new/revised forms used Marine Corps-wide.  New forms are requested via the ERS, Type of Request: Forms Design.  After the design of the form, the required form is promptly returned to the requester via e-mail as an attachment for review, correction, and approval.  The approved form is made part of the Marine Corps directive for illustration purposes and also added to the Marine Corps Electronic Forms System (MCEFS), which is distributed with the quarterly Marine Corps Publications Electronic Library (MCPEL) in CD-Rom format.
POC:  ARDE, (703) 614-1712, Room 1207.

 

INFORMATION TECHNOLOGY (IT) SUPPORT.  The Logistics Systems Management Section, ARDF, provides technical assistance for automated information systems managed by ARD.  MCPDS, MCPEL, MCEFS, APS, PLMS and ERS are a few of the more familiar systems.

POC:  ARDE, (703) 614-1712, Room 1233.

 

PRINTING.  Printing of Departmental level publications and other such requirements are outsourced.  Turnaround times for routine printing jobs are 20-30 workdays (do not count weekends or holidays).  Prepare a "Printing" request in the Electronic Requisitioning System (ERS), and change the "status" of the ERS document to "Sent to ARDE."  For large or complex requirements such as multi-color or process color printing, or short-fused projects, contact ARDE in advance to obtain best possible schedule, service, and budget advice.  Priority printing (faster than 20 workdays) carries surcharges and requires payment of premium overtime charges.  Priority printing requests must be fully justified with approval of staff agency principal.  ARDE also procures conversion of hard copy documents to digitized media.  Term printing contracts can be established for recurring requirements in order to obtain the lowest possible price for the Government.

POC:  ARDE, (703) 614-4816, Room 1313.

 

PROCUREMENT.  All individual requests exceeding $2500 (except for printing) are executed as procurement requests by the Regional Contracting Office, Northeast (RCO, NE) Quantico.  POC at RCO, NE is Mr. Gary Watson, (703) 784-1921.

 

PUBLICATIONS - MANAGEMENT.  Sponsors of Marine Corps publications are responsible for loading initial distribution of new publications into the Marine Corps Publications Distribution System (MCPDS) and transmitting the data to ARDE, prior to forwarding all documentation to ARDE for printing/publishing.
POC:  ARDE, (703) 614-2951, Room 1209.

 

PURCHASE CARD – GOVERNMENT COMMERCIAL PURCHASE CARD (GCPC).  The Regional Contracting Office, Northeast (RCO, NE) is the primary POC for all matters relating to the GCPC Program.  POC at RCO, NE is Mr. Gary Watson, (703) 784-1921.

 

REPORTS.  ARDB approves the licensing of all reports levied on HQMC or Marine Corps-wide.  Reports sponsors contact the reports manager, telephonically or via e-mail, to discuss the cost benefits and to conduct a cost analysis of intended new/revised reporting requirements.  After the report is approved, the report is assigned a report control symbol.  The approved report is made part of a Marine Corps directive with instructions on reporting.
 POC:  ARDB, (703) 614-1081, Room 1212.

 

Human Resources and Organizational Management(ARH)

 

MISSION

 

The Human Resources and Organizational Management Branch (HROM) provides expert, timely and innovative human resources and organizational management advice and services in support of managers, supervisors and employees.  The HROM serves as strategic partners and act as change advocates for our organizations and recruits, develops and retains a quality workforce to accomplish the mission.

 

ORGANIZATIONAL MANAGEMENT.  The Organizational Development Section provides a variety of management and consulting services to HQMC staff agencies.  Support includes, but is not limited to, problem solving, strategic planning, performance measurement, teamwork, organizational assessments, and solutions to improve effectiveness.  Management analysts will work closely with leaders and action officers to develop a plan that best meets each staff agency's needs.  Reference and training materials are also available on loan to HQMC personnel.
FOB #2 POC:  ARHB, (703) 614-2409/4111, Room 1111.

 

MEETING/CONFERENCE PLANNING AND FACILITATION.  The Organizational Development Section (ARHB) provides meeting and conference planning, facilitation, collaborative software tools, and follow-up support services, on-site at the Navy Annex or off-site at any location. To allow enough preparation time and avoid scheduling conflicts, schedule on-site meeting support at least 2 weeks in advance, and off-site meeting support and conference planning at least 6 weeks in advance.
FOB #2 POC:  ARHB, (703) 614-2409/4111, Room 1111.

 

Information Systems Management Branch (ARI)

 

MISSION


To provide robust data network, information system, naval messaging, and voice communications support to all HQMC and M&RA personnel in direct support of their operational requirements.

 

COMPUTERS

    a.  HELP DESK.  The Navy Marine Corps Intranet (NMCI) Help Desk provides unclassified network and computer-related support to all HQMC Network users experiencing computer problems involving NMCI-managed platforms and NMCI-provided capabilities.  To facilitate problem resolution, all HQMC staff agencies are requested to assign, in writing, an Information System Coordinator (ISC) to function as their first echelon computer support team.  All unclassified network and computer problems should be forwarded to the NMCI help desk via the organizational ISC.  Once the ISC has notified the NMCI Help Desk of the problem, contracted NMCI Help Desk will work to resolve the problem.  Similar NMCI Help Desk support is provided to Manpower and Reserve Affairs network users at Quantico.  Please note that ARI will provide support for non-NMCI managed platforms and/or non-NMCI provided capabilities.

FOB #2 POC:  NMCI Help Desk, (703) 614-2109, Room 1224.

Marsh Center (M&RA) POC:  NMCI Help Desk, (703) 784-9039.

 

    b. COMPUTER TRAINING.  Despite NMCI’s arrival, ARI will continue to provide in-house training to all HQMC Network users and M&RA Network user on authorized Marine Corps standard software packages.  Customers requiring such training should contact:

FOB #2 POC:  NMCI Help Desk (703) 614-2109 ext 187, Navy Annex, Room 1223. 

 

    c.  LOCAL AREA NETWORK (LAN) ADMINISTRATION.  NMCI will perform all functions associated with the maintenance, administration, and operation of both the unclassified HQMC and M&RA Networks.  This includes, but is not limited to, all peripheral devices (PC’s, servers, printers, routers, switches, etc.) attached to the Network and network user account management.

FOB #2 POC:  NMCI Help Desk, (703) 614-2109, Room 1224.

Marsh Center (M&RA) POC:  NMCI Help Desk, (703) 784-9039.

 

    d.  WORKSTATION CONFIGURATION.  All computer workstations will be configured IAW current Marine Corp Network and NMCI standards.  This will include the termination of user access to the local C: drive, and the removal of the non-standard software (software the Dir, C4 has not authorized for use on the Marine Corps Enterprise Network), so as to facilitate the after-hours, automated loading of new software and upgraded software releases via the network.  Non-standard software (software not approved for use on the NMCI Network) will be removed from all NMCI-managed workstations.

FOB #2 POC:  NMCI Help Desk, (703) 614-2109, Room 1224.

Marsh Center (M&RA) POC:  NMCI Help Desk, (703) 784-9039.

 

    e.  APPLICATIONS DEVELOPMENT.  ARI will continue to provide HQMC customers with Marine Corps standard automated solutions to improve processes and efficiency.  The Applications Development Section will develop new database applications, private or public websites IAW customer requirements while assuring compliance with DoD and Marine Corps Standards for structure, server placement, and content.  ARI will also assist customers with major modifications, software conversions, and web enabling existing applications.  Services are obtained by submitting an entry in the Request for Services (RFS) database.  

FOB #2 POC:  ARI Help Desk, (703) 614-2109, Room 1224.

 

MESSAGES

    a.  UNCLASSIFIED

        (1) Outgoing.  The Defense Messaging System (DMS) has replaced AUTODIN as the primary messaging capability for CMC Washington, DC.  The DMS program is a DoD initiative to standardize messaging and develop a true “writer to reader” messaging capability.  The Arlington Annex Communications Center has been redesignated as the HQMC Local Control Center and maintains all DMS systems administration capability to include Distinguished Name (DN) input to the DoD Directory Information Tree (DIT) and responsibility for coordination with ARS for the necessary FORTEZZA Card support required for Digitally Encrypting and Signing DMS Messages.  With the exception of ALMAR and MARADMIN Messages which must be sent via CMC WASHINGTON DC (an address officially maintained at the HQMC LCC), authorized DMS message drafters and releasers for HQMC will no longer be required to electronically transfer messages to the Communications Center for transmission.  Rather they will release digitally encrypted and signed messages directly from their desktop using the systems support from the HQMC LCC.  DMS Version 3.0 is also now supporting all SPECIAL CATEGORY (SPECAT), LIMDIS, and FOCAL POINT messages.  IAW DoD and Marine Corps policies, the HQMC LCC will not process AUTODIN messages for transmission.  Any AUTODIN message receive for transmission will be immediately returned to the drafting organization for reprocessing into DMS.

FOB #2 POC:  ARIE, (703) 614-1721, Room 2418.

 

        (2) Incoming.  Incoming DMS messages will be delivered directly to the Distinguished Names (DN) listed in the address of the DMS Messages and routed through the Defense Message Distribution System (DMDS) by key words and organization via the outlook public folders.  The HQMC LCC will contact designated staff agency representatives in the event any Immediate Action or above AUTODIN incoming messages are received.  It is normally the staff agency’s responsibility to pick up and sign for these specific messages.  

FOB #2 POC:  ARIE, (703) 614-1721, Room 2418.

 

    b.  CLASSIFIED.  Classified message traffic will be processed as discussed above but with the support and coordination of POC GCCS in the identification and support of the designated SIPRNET accounts required to support classified DMS Messaging.  The HQMC LCC also maintains a Top Secret/Collateral (TS/C) dial-in DMS capability for authorized HQMC users. 

FOB #2 POC:  ARIE, (703) 614-1721, Room 2418.

 

    c.  AUTODIN LEGACY SUPPORT.  AUTODIN messaging will continue to be supported through FY03 until DMS transition is completed throughout DoD and the entire Intelligence Community. Multifunction Interpreters (MFIs) will be established to support the routing of AUTODIN messages to DMS and visa versa.  ARIE will provide Unclassified, Classified, and Top Secret AUTODIN support for all authorized HQMC users until DOD directs the termination of all AUTODIN Switching Centers and services.

FOB #2 POC:  ARIE, (703) 614-1721, Room 2418.

 

    d.  PERSONAL FOR (P-FOR).  General Officers will continue to send and receive P-For messages via AUTODIN with subsequent distribution of the P-FOR messages through E-mail.  Since DMS is meant to support true “writer to reader” official messaging capabilities it is envisioned that P-FOR message processing will no longer be required as it was with the AUTODIN messaging system once General Officers realize the capability and privacy afforded using DMS messaging capabilities, to include the digital encryption and signature of messages.  Lastly, although planned DMS upgrades will support P-For messaging capability, AUTODIN will continue to be the primary P-FOR messaging platform until the Defense Information Systems Agency/ Office of the Secretary of Defense establishes DOD wide policies and procedures regarding DMS P-FOR messaging.

FOB #2 POC:  ARIE, (703) 614-1721, Room 2418.

 

PHONES & PAGERS.  ARI TELECOM is the service provider for all cellular telephones and pagers as well as phone service outside Quantico.  HQMC activities at MCB-Quantico should contact ARD-2 on issues relating to telephones.  Identify your phone requirements in the Electronic Requisitioning System (ERS).  

FOB #2 POC:  ARI TELECOMM, (703) 695-5565, Room 1227A

ARI Cell Phones & Pagers, (703) 697-3293, Room 1227A

 

Security Programs and Information Management Branch (ARS)

 

 MISSION

ARS provides 1) Information, Personnel, Physical and Communications Security services in support of HQMC Staff Agencies 2) Information and Personnel Security policy for the Marine Corps 3) security-related training for all personnel, both military and civilian at HQMC and 4) is responsible for FOIA/PA and official passport/visa requests Marine Corps-wide.

SECURITY POLICY.  The Security policy section provides and establishes Marine Corps wide standards for access, handling, storage dissemination and protection of classified information.  Coordinates with other agencies (DoD, DoN) that directly


BADGES - DOD.  Personnel checking into HQMC are to report to their respective Staff Agency Security Manager, after checking in with CONAD.  Personnel assigned outside of HQMC are to report to their respective Security Office (i.e., individuals assigned to SECNAV/CNO will receive a badge through OPNAV Security).  Staff Agency Security Managers will submit badge requests to the HQMC Personnel Security Section for processing; a letter of justification must accompany all NCR Badge requests.  The approval authority for all NCR Badge requests resides with the HQMC Security Manager.  Building Badges are issued by the Department of Defense badge office.  Hours of operation in FOB#2 Wing 8 (Room G801) are:  Monday – Friday, 0900-1130 and 1230 – 1445 or the Pentagon in room 2E1084, Monday, Tuesday, Thursday, and Friday – 0800-1600 and Wednesday - 0830-1600.  Appointments are required for the FOB#2 badge office.
FOB #2 POC:  ARS, (703) 614-2320, Room 1010. 

 

CLASSIFIED MATERIAL

    a.  ACCOUNTABILITY & CONTROL.  The Classified Material Control Center (CMCC) is the focal point for control, distribution, and disposition of all classified material at Headquarters Marine Corps.  All Top Secret material will be tagged and entered into the Automated Security Control Program (ASCP).  Working papers classified Top Secret must be controlled and either permanently accounted for or destroyed after 180 days from originating date.  All classified material, hand carried outside HQMC, will be coordinated through the HQMC CMCC.
FOB #2 POC:  ARS, (703) 614-2305, Room 2107.

    b.  DESTRUCTION.  All Top Secret and NATO material is physically controlled by the HQMC CMCC.  HQMC controlled material is returned to the CMCC for destruction.  Locally controlled material may be destroyed at the staff agency level.  All HQMC-controlled material must be returned to the CMCC for destruction.
FOB #2 POC:  ARS, (703) 614-2305, Room 2107.

    c.  BURN RUNS.  Burn runs are conducted weekly (dates and times published separately).  A Burn Bag Receipt will accompany all burn bags.  The outside of each bag will be annotated with the highest classification of the contents.
FOB #2 POC:  ARS, (703) 614-2320, Room 1010.

    d.  REPRODUCTION.  Classified material must be reproduced only on authorized reproduction machines.  The staff agency Reproduction Control Officer must approve the reproduction of locally disposable material (Secret and below).  The CMCC Reproduction Control Officer must approve the reproduction of all HQMC-disposable and all Top Secret material.  Reproduced copies must be accounted for in accordance with Security Managers’ Note 01-03 on the ARS website under HQMC information. http://hqinet001.hqmc.usmc.mil/marinesecurity/index.htm
FOB #2 POC:  ARS, (703) 614-2320, Room 1010.

 

FREEDOM OF INFORMATION ACT (FOIA)and PRIVACY ACT (PA).  ARSE is responsible for implementation of the FOIA and PA within the USMC.  

 

    a.  FOIA Requests:  ARSE controls and provides administrative support for all FOIA/PA requests received by the Commandant, Assistant Commandant, Director, Marine Corps Staff, and HQMC Departments and Divisions.  Any FOIA or written PA request received directly by any HQMC Department or Division should be immediately delivered to ARSE for control.  Staffing and respective response preparation for FOIA and PA request(s) will continue to be accomplished at FOB #2 by AR Division (ARSE).  Only MCCDC, MCSC, and MCRC are excepted from these requirements.   

 

    b.  FOIA/PA Training:  ARSE will provide FOIA/PA training to USMC/HQMC components upon request.     

 

    c.  PA Systems of Records Notices:  ARSE is responsible for ensuring that all PA Systems of Records collections maintained by USMC/HQMC components are covered by a current and accurate PA Systems of Records Notice.  Any USMC official that currently maintains or proposes to maintain a records collection or file system whereby a record or file from that system is or will be routinely retrieved by an individual's personal identifier (i.e., name, SSN, employee number, etc.) must notify ARSE.  ARSE will work with that official Systems of Records Manager to ensure that a current and accurate PA Systems of Records Notice has been or will be published in the Federal Register.
FOB #2 POC:  ARSE, (703) 614-4008, Room 1005.



PARKING.  Limited permit parking is available aboard the Pentagon Reservation.  HQMC allocation is distributed on a fair-share basis among staff agencies at the Pentagon and Federal Office Building (FOB #2).  Contact your staff agency representative for a permit parking application.  Permanent handicapped “H” permit holders must contact the Pentagon Parking Management Office at the numbers listed below.  Applicants must have current medical documentation from their physician and make an appointment at the Navy Medical Clinic (FOB #2) or the Dilorenzo TriCare Clinic (Pentagon) for approval of a Pentagon Reservation handicapped-parking permit.  The approval letter from the clinic must be attached to the parking permit application submitted by the agency parking representative to the Parking Management Office.  Carpool and vanpool permits are also available by contacting the Pentagon Parking Management Office at (703) 697-6251 (Pentagon) or (703) 614-1125 (FOB#2).
FOB #2 POC:  ARS, (703) 614-1666, Room 1010.

 PASSPORTS/VISAS.  For HQMC customers located in the DC, Metropolitan area, ARSD provides walk-in customer service for the processing of passports and visas for all Marine Corps sponsored travel to include PCS, TAD and travel for dependents on orders.  Information regarding tourist passports and visas is available, however, military passport agents are not authorized to accept tourist passport applications.
FB#2 POC:  ARSD, (703) 614-1651, Room 1006.


    a.  ALARMS.  The Physical Security Section coordinates the requirements and installation of all HQMC staff agency alarm systems.
FOB #2 POC:  ARS, (703) 614-2305, Room 2107.

    b.  COMMUNICATIONS SECURITY.  The Communications Security sections provides services that include the issue; accounting, inventory, transfer, destruction, training, and disposition of all Communication Security related activities, as well as HQMC Electronic Key Management Systems throughout the headquarters.  Other areas functions under this heading include the issue, repair, and replacement of all HQMC Secure Telephone products (STU-III, STE, Sectera and Iridum).  As well as providing the end-user FORTEZZA and X.509 services in support of the Defense Messaging System.
FOB #2 POC:  ARS, (703) 614-2305, Room 2107.


    c.  FOREIGN TRAVEL BRIEF.  Foreign travel briefs are provided every Monday and Wednesday at 1330 in room 2107 of the Navy Annex.  ARS should be notified at least 24 hours prior to brief to prepare for requirements.  Foreign travel briefs are required when traveling in the following status; leave, TAD, or PCS.  Family members are encouraged, but not required to attend.
FOB #2 POC:  ARS, (703) 614-2305, Room 2107.

    d.  INSPECTIONS.  Information and Personnel Security Inspections will be conducted annually on all HQMC Staff agencies per the provisions of MCO P5510.18A and Security Managers’ Note 02-03 on the ARS website under HQMC information. http://hqinet001.hqmc.usmc.mil/marinesecurity/index.htm

FOB #2 POC:  ARS, (703) 614-2320, Room 1012.

    e.  PERSONNEL SECURITY.  Staff agency security managers are responsible for determining individual access requirements within their respective staff agencies.  Personnel requiring access to classified information must complete an Electronic Personnel Security Questioner for submission to the Office of Personnel Management (OPM) in those cases where an individual has not held a clearance at that level or is in need of the required periodic reinvestigation.  Secret access requires an investigation to be within 10 years.  Top Secret access requires an investigation to be within 5 years.  Final determination for clearance is made by the Department of the Navy Central Adjudication Facility (DONCAF).  Once access is granted it will be suspended if investigations do not remain current.
FOB #2 POC:  ARS, (703) 614-2320, Room 1010.

    f.  PHYSICAL SECURITY.  Physical Security Surveys (PSS) are conducted for all HQMC (FOB #2) staff agencies requiring Level III (open storage) accreditation.  The physical security of HQMC (FOB #2) office spaces falls under the purview of the HQMC (FOB #2) Physical Security Section.  Physical Security Surveys are conducted annually for each accredited office space to ensure physical security requirements are maintained.
FOB #2 POC:  ARS, (703) 614-2305, Room 2107.

    g.  PRELIMINARY INQUIRIES.  Upon the discovery of any possible compromise of classified information, the HQMC Security Manager should be notified immediately.  Upon notification the Security Manager will open a Preliminary Inquiry to determine the extent of the compromise and make recommendations for corrective action.
FOB #2 POC:  ARS, (703) 614-2320, Room 1010.

    h.  TRAINING.  In an effort to provide security training to all hands, the annual security training will be conducted via the internet.  To complete the annual security training, individuals should visit the HQMC security website at: http://hqinet001.hqmc.usmc.mil/marinesecurity/index.htm.  Individuals are required to send a confirmation e-mail upon completion of their training to "SMB HQMC EPSQ".  The goal is 100 percent completion annually.

 

Below are the instructions for gaining access to the HQMC Security website:

1.  Open your Internet Explorer.

2.  Type or click on the following link:  http://hqinet001.hqmc.usmc.mil/marinesecurity/index.htm  in the address block.  Once you have entered the address push either the enter button on the keyboard or click on the "GO" button directly next to the address line.

3.  You are now on the "Security Programs and Information Management Branch (ARS)" website.

4.  Click on the "HQMC Information" button. 

5.  Choose or click on Annual Security Training/ATFP Brief (New).ppt. 

Address questions to the HQMC Security Office at (703) 614-2320.


VISITOR ACCESS CONTROL SECTION.  The Visitor Access Control Section is the lead agent for all Marine Corps "VIP" Visitors to Federal Building # 2 (FOB #2).  These services include:

Access and special badge requirements for:  CMC Special Projects Directorate (GOS, BGSOC, SgtMaj Symposium).  CMC Protocol Office (Special Guest, Senators, Congressmen, SecDef, SecNav, other VIPs).  Pentagon Force Protection Agency (PFPA).

The term VIP is defined as:  Any person or persons conducting business with Marine Corps General Officers and Members of the Senior Executive Service.  To prevent the unnecessary delay of your visitors at access control points, (vehicle gate, pedestrian gate) throughout the FOB #2 compound, it is recommended the below information be provided to the Security Chief (ARS) at (703) 614-2320 or email SMBHQMCARSP@HQMC.USMC.MIL at least 48 hours in advance of the anticipated visit provided the circumstances permit advance notification.
Agency/Command:
Visitors Name and Title:
Date and time of visit:
Vehicle License Plate number if available:
Agency/Command POC/Escort:
The access control section is responsible for official visitor parking.  Staff agencies are responsible for the escorting of their visitors.  Personnel escorting visitors should coordinate with the point of contacts below regarding badging issues prior to the arrival of the visitor.  Visitor parking matters should be addressed to the Access Control Section (ARS) at (703) 614-3609.
FOB #2 POC:  (703) 614-2972/Cellular phone (703) 801-8727 or (703) 614-2305/Cellular phone (703) 919-2447.

 

HQMC CVIC

 

GRAPHICS.  Graphics services are provided by the HQMC Combat Visual Information Center (CVIC), Room 1306.

POC:  HQMC CVIC, (703) 614-2445, Room 1306.

 

PHOTOGRAPHY - STILL.  AR Division no longer supports Still Photography as this capability is provided by the Marine Corps National Capital Region Command (MCNCRC) Combat Visual Information Center (CVIC).  MCNCRC CVIC policy issues and procedures should be addressed to Mr. Ralph Anderson who is the Director, MCNCRC CVIC.  He may be reached at (703) 784-2381 at MCB Quantico.

FOB #2 POC:  CVIC, (703) 614-3119, Room 1312.

 

 

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